The first thing you should look for in the virtual data room is whether it is able to be customized to your specific workflow. Many providers offer highly adaptive interfaces that let you integrate with your company’s IT systems as well as business processes. They also include features such as high levels of permissions and watermarks that stop leakage of documents.

Another important consideration is what kinds of documents you’ll be using the VDR for. If you are planning to conduct an M&A and you’ll have many documents that are related to due diligence, like research results, patents, etc. These documents require a high level of protection and are especially vulnerable to unauthorized downloads and copies. The most secure VDRs allow you to manage access right down to the individual file level.

If you plan to use the VDR to share sensitive information with other parties outside your organization It is worthwhile to check whether the vendor allows electronic signing. This will save your time and money by removing the need for physical signatures.

It’s also worth looking at the capacity of the virtual data room, and also the limitations on storage/file type/file size. Don’t want to be shocked by sudden limitations on the size of the files you can upload or download.